Are you looking for a project management tool that has all the features you need, then today’s showcase might be for you. Using a project management tool it’s so important that it’s easy to use and it has all the features you need because you spent so many hours in their planning projects, tasks and so much more. Today’s product showcase id Nifty and Nifty is a great designed project management tool where you can easily change from your current tool to Nifty to get started today.
So without further ado, let’s dive into Nifty and see what they offer. Signing into Nifty, this is the first view that you are presented for, this is a list of your tasks that you are assigned to where it is ordered after the due date out here. You can see we have due today overdue and if there was someone in the future. Down here to the right, we have our team chat where I can chat with my team if I had added more assignees and it’s like we’ve seen it from Facebook, for instance, whereas when I click on a colleague, then it opens up a new window where it is that I can chat.
It functions very well. It’s very simple, but it works. That’s just great. Now, if you go back to my tasks here, then let’s try and take a look at the task view. The task view here has a lot of information and it’s really packed in. The overall design of Nifty is functionality above design. I’m not saying the design is bad, I’m just saying that it’s really packed in and there’s not really much white space around this. It could help to create focus on the different elements, to create some spacing between the elements.
But the elements are there, but the task has the elements that you need. We can assign multiple people to a task. We can set a due date. We can add tags so it’s easier in the search functionality to find the task. We can add it to a milestone. We can set dependency reminder. We can set it as a recurring, so let’s say that you send out a newsletter each week. You can create a recurring task. Where it is that it comes up each week.
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Then you need to send out this newsletter, you can set a start date. If it is that you need to start on this task on a certain day and then you can set story points. You can also show less actions. If it is, you feel that is to clamed together. Now, if we move down here, we have a little menu here with subtasks files and documents and custom fields for each subtask we can also assign, which is great because then you can split a big task into minor tasks if there are multiple assignees.
Furthermore, for each subtasks, we can ask a due date right here, and we can even comment on the subtask such as. This is great, the functionality here is great, and we have everything we need. It’s easy to add new subtasks and overall just works great. Then we have files and documents and custom fields down here. So I feel this menu here is a little bit useless right now. Maybe it’s a bug they have right now. Now, furthermore, up here, we can track our time.
Let’s say that I will start now working on this notification preferences, then I can start tracking my time. So it is that we can see how much time I’ve spent on this specific task. Furthermore, we have the possibility to unsubscribe from task notifications, hide task from a specific person. Copy the task URL if we want to share it and archive it. And the different elements we usually see. Of course, we can also show the activity where it is we can see the different things that we have done right now is not showing anything, even though I have done things to the tasks.
But maybe it’s because it’s not updating in real time. And as you can see, we started the timer here. It’s also running down here. So even though I closed down this task, then I can still find a timer down here and get into the task very fast. This is great. As you can see down here, we have the notification preferences, which is the task I’m working on now. And the due date is two twenty-three, which aligns with what it says right here.
Furthermore, I have a lot of filter options, but this view is just great because it shows me isolated from everything within Nifty what it is I need to work on if I have anything overdue or if there’s just something I need to focus on ASAP. Furthermore, up here I have files where its showing the files relevant for me, I have the time which is showing my tracker right now. So basically this is just a log of all my tracked tasks. If I want to have the big overview of the entire projects in Nifty, then we have the all tasks out here, where it is, the view is basically the same.
However, it’s just showing now some more different sorting possibilities we have due this month and unscheduled. So these tasks down here, maybe I should schedule them, assign them, set a deadline and so on. But the view is basically the same, and we can filter up here on assignees. If I basically choose myself, then I have the same view as I had in my tasks. And if I want to filter on different projects, I can go up here and choose what projects I want.
Right now I only have my demo project, but if I had multiple projects, it was here that I could filter away other projects that I didn’t find relevant. Furthermore then we have a calendar view. Where it is that we can see the different tasks that I should have worked on and that I’m working on now and what will come in the future. This is great to get a good overview fast and if a task is going on multiple days, it would also show here and it’s great to just get an idea of what’s going to happen in the future.
It is a calendar view, as we all know. So we have the month view, the week view and the day view of course. So the day view is, as we saw it just before, where we have the notification preferences task down here. Again, which is a general thing for all the different views, is that we can always filter by assignee, due date milestones and tags and of course we can search within the tasks. This is the team calendar.
Then we also have my calendar where it only shows my tasks, but I can achieve the same by just choosing assignee and choosing myself, then it showing the same view. Now, if we move on to Workloads, this is great to see whether we can take on new projects, or we maybe should postpone some projects that are coming in. This is just great to get the big overview of the entire organisation within Nifty of what projects we’re working on at the moment and how long they’re set to last.
As you can see right now, I only have one project where we can see it here it last until today. Then it should be done and I can click on it. And right now is basically just a task. So it’s one project with a task that I need to finish. So in this case, I would be able to take on more projects, but this view is great, it works well and I can easily scroll from side to side and the different projects would show down here, we can then show active and completed projects, where it shows the projects here that we have completed, which I can easily find.
Again, this is just tasks again, but this view really works great and the design here is great. Now, if we move on to the overview, we see more or less the same as workloads. Workloads it showed us the different tasks and Overview is showing our demo project where it’s showing a progress bar on how much we’re finished compared to the tasks left. And if we click on this demo project, we can see the different milestones down here where it is that each milestone has tasks within.
And this is great. This is not something you see often, for instance, in Monday.com or in Asana this is not something there is a huge focus. So this is just great to see. Here we can see that we’re maybe falling a bit behind, and we need to actually finish this milestone today and then get started on this one. We should have get started on this one yesterday. So this is a great way to get a fast overview of your project.
So it’s a great idea to use these milestones as it will help you in the long run. Now, let’s just say that I’m done with my task. Then I’ll go to my track down here and I will press this button. I have now stopped the task. However, even though I have stopped the task, it did not finish the task. This is both good and bad because imagine that I just need a break from the task. I’m not done.
Then it’s good that it’s not marking it as complete. But if I was done and would be created, it just completed the task for me automatically. This is maybe a setting that you should be able to set within the different projects or the different tasks. What would be cool is that now we have the possibility to assign subtasks to different people. It could be cool if we could track on the subtask as well. So we don’t only track on the overview task, but we could also track on the subtask in order to find out what subtask has taken the most time.
So in the future we would know, OK, we have a similar task or project. We need to assign this amount of time now as we know it from Slack, just to move back a little bit to chat functionality. Then we have all the direct messages out here and I can basically pick up where I left off and write here again. And it works very great. I’m very surprised to see this chat. However, I still think that Slack is a better chat for this opportunity.
So now they’re working on integrations. It would be cool to see an integration to Slack so all the direct communications kept within the same channels. But as you can see, it’s very simple and this is basically Nifty. Of course, we have more features over here where we have our profile settings, we have our notification settings and the app center. In the app center we can integrate to GitHub, Google Auth, Google Calendar, Zoom, Slack, which is cool.
And then of course, via Zapier we can integrate to a ton of different tools. Furthermore, if I click down here in my workspace, I have general settings here where it is I can set of logo, team name, a team URL. I can do workspaces here where it is that I can invite people to join my project. And then there is add-ons here where it is time tracking and reporting workloads overview, all these are added, and then we have the billing functionality here.
In our projects down here we also have settings, again a logo as we just saw it, a email forwarding. If there is something we want to create fast, we can forward an email to this email and it will be created within our project. And then we have some different settings down here that we can also set. Here we can set, for instance, the default task view when we go to the project right now, it shows the list view. If we want to swim lane view instead or the kanban view, we can change it here.
And then in the end, I can see the project members also. We can, of course, also go to the project settings by clicking the three dots here and then open up the project settings. And as you can see, the view has changed a bit. And if I go to tasks, then you can see that we now have the kanban views and this is working great and I can easily move tasks from to do to in progress and always keep it updated.
If I want to I can also change the view up here to swim lane view, for instance, or a calendar view. This is very easy and it works fast and it’s very seamless. Up here we have the notifications, of course, and then we have our search. Here we also have some quick actions. If you want to fast create a task, a milestone or a document maybe. And they do have a shortcut for the spotlight search, which is inspired from MacOS, I would say.
But let’s say that we have to find our task, which was called notification preferences. So let’s see how this goes. It went fine, however, when I searched, it searched within the project discussions. So my first impression was that it couldn’t find a task. However, it was just because I needed to click on tasks. It would be cool if they just listed all the elements down there and if there was something it couldn’t find, then maybe just hide it, because it doesn’t make sense to show all of these different menu points if there’s just nothing to show.
What’s relevant for me in this situation is a find a task and it should be smart enough to. Show me that task straight up instead of me having to look for it in the task situation. But the design of this search bar and this search functionality I’m a big fan of. So, yeah, that’s the functionality within nifty as you can see, it’s very simple and to the point. But I think with the features coming up, which I will talk about in a minute, it will be very interesting.
When I signed up, then I could choose whether I wanted to import data from another project management tool or not. It would be cool here that when I create a project that I had the possibility to do it for each project instead of only having the possibility when it is that I signed up. This is just a small thing, but it’s something that would really help in order to create the project fast or at least move the data from one tool to another.
But yeah, that’s the functionality within Nifty. Now let’s move on to pricing. If we take a look at the pricing structure of Nifty, it is quite simple, you can get started completely free and you can test out their different features and their different tools. And if you do find it useful, then you can upgrade to one of the four paid plans. What’s cool about Nifty’s pricing structure is that it’s not per extra user that you pay extra.
For each of these four plans you get a certain amount of users that you can invite to your workspace. The competitors to Nifty, as I see it, is Asana and Monday.com. This is all project management tools that I have used and I find them similar to Nifty. However, Nifty is falling a bit behind on the design part and the whole user experience using Nifty. Whereas for instance, in Monday.com it’s so easy setting up projects and different elements within Monday.com, whereas Nifty it does take time and you do have to look for the elements sometimes.
This is definitely an element that I hope that Nifty will improve in the future. The future of Nifty, if we don’t take a look at all the optimisations are integrations and it is more languages. So integrations will just help us work faster and better and more streamlined as we don’t have to manually go between these different tools. We can integrate everything, so we can work within Nifty without having to go to the different tools. And as mentioned, they are adding three new languages Italian, Russian and Chinese.
The biggest thing they’re working on at the moment is a huge budget module. This will help you stick to your budget when it is that you plan out a project and everything again is gathered within Nifty. I’m very excited to see how this budget module will turn out and it’s going to be interesting to test it out. So, yeah, that’s my review of Nifty, a great project management tool with all the features that you need and with the budget module coming up, it’s going to be very interesting to see how it will turn out.
I hope that you liked the video and if you did, please give it a thumbs up. If you’re new to this channel, don’t forget to subscribe. And if you have any questions about Nifty or other products you would like me to review, please leave a comment down below. Thank you so much for watching. Let’s catch up on the next one.