Automating Keyword Research: 10 Things to Take Care Of

In the dynamic world of SEO, achieving a competitive edge hinges on proper keyword research. The process of identifying the right keywords that resonate with both your audience and search engines can be a game-changer. 

However, the era of manual keyword research is giving way to automation, allowing marketers to work smarter, not harder. 

In this quick guide, I explore the concept of automating keyword research and shed light on 10 essential considerations to ensure its success. 

Let’s jump right into it. 

Table of Contents

Automated vs. Manual Keyword Research

Automated and manual keyword research represent two distinct approaches in the world of SEO, each with its own set of advantages and limitations.

Automated Keyword Research

Automated keyword research involves using specialised tools and software to streamline the process of discovering and selecting keywords. 

It offers several advantages:

  • Efficiency: Automated tools can process vast amounts of data quickly, saving time and effort compared to manual research.
  • Data Accuracy: These tools provide reliable data, reducing the risk of human error in the keyword selection process.
  • Comprehensive Insights: Automated tools often offer a wider range of keyword suggestions, enabling you to explore keywords you might not find manually.
  • Scalability: As your website grows, automation can handle larger datasets and adapt to your expanding needs.

However, automation isn’t without its limitations. It may lack the contextual understanding that humans possess, potentially leading to less nuanced keyword choices. Automated tools might also be costly, and the quality of the results depends on the tool’s sophistication and accuracy.

Manual Keyword Research

Manual keyword research is the traditional, hands-on approach, where researchers manually identify and evaluate keywords. 

It has its own merits:

  • Contextual Understanding: Humans can apply context and intuition to keyword selection, ensuring relevance and alignment with content.
  • Budget-Friendly: Manual research doesn’t require investment in specialised tools, making it cost-effective.
  • Nuanced Insights: Researchers can assess the competitiveness and potential of keywords with a deeper understanding of the industry and target audience.

Nevertheless, manual keyword research is time-consuming and labour-intensive. It may not be suitable for handling extensive keyword lists or large-scale SEO campaigns, and there’s a greater likelihood of errors and omissions.

Man in a suit holding a magnifying glass to the word keywords

Why Automate Keyword Research?

Keyword research lies at the heart of any successful SEO strategy, offering a roadmap to boost online visibility. But why automate this important process? It’s not just about efficiency; it’s about optimising your SEO strategy for better results. 

Here’s why automating keyword research is a game-changer:

Time Efficiency

Time is a precious resource in the world of digital marketing. Manual keyword research involves sifting through data, sorting through keyword suggestions, and analysing trends, all of which can be painstakingly slow. 

Automation, on the other hand, can swiftly and accurately process vast quantities of data, freeing you from tedious, time-consuming tasks. With automation, you can direct your efforts toward strategic decision-making, content creation, and other high-impact areas of SEO.

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Data Accuracy

Human error is an inherent risk in manual keyword research. Misinterpretations, inconsistencies, and data-entry errors can skew your results and lead to suboptimal decisions. 

Automated tools, when properly configured, ensure consistent, error-free data collection. This heightened accuracy lends greater reliability to your keyword research, enhancing the trustworthiness of your SEO strategy.

Enhanced SEO Strategy

SEO is an ever-evolving discipline, shaped by search engine algorithms, user behaviours, and market trends. Automation not only saves time but also provides deeper insights. 

Automated tools can process and analyse vast datasets swiftly, uncovering trends, competitive analysis, and hidden opportunities that might be overlooked in manual research. 

By harnessing this wealth of data, you can tailor your SEO strategy with precision, making informed decisions and optimising your content for maximum impact.


As your website and online presence grow, so does the need for keyword research. The scale and complexity of manual research can quickly become overwhelming.

Automation is inherently scalable; it can effortlessly handle larger datasets, adapt to the growing demands of your digital presence, and ensure that your keyword strategy remains effective as your online footprint expands.

10 Things to Take Care Of When Automating Keyword Research

When automating keyword research, it’s important to navigate with care. Simply implementing automation tools is not enough. You need a strategic approach to maximise the benefits.

In this section, we’ll explore key considerations to keep in mind when automating your keyword research process.

1. Choosing the Right Keyword Research Tool

There’s a wide array of keyword research tools available, each offering various features, data sources, and price points. 

Consider the following when making your choice:

  • Relevance to Your Needs: Ensure that the tool aligns with your specific requirements. Does it provide data for your target geographical location? Can it offer data on your niche or industry?
  • Data Accuracy: Accurate data is paramount in keyword research. Investigate the tool’s reputation for data accuracy. Check user reviews and independent assessments.
  • Usability: A tool’s user interface and ease of use are critical. Complex tools can be counterproductive. Choose a tool that you and your team can navigate without excessive training.
  • Budget Considerations: Different tools come with varying price points. Evaluate how the tool fits within your budget. Remember, the most expensive tool isn’t necessarily the best for your needs.
  • Integration: Consider whether the tool integrates with your existing digital marketing stack. Integration can save time and improve efficiency.
  • Support and Updates: Assess the level of support provided by the tool’s developers. Look for tools with a history of regular updates and improvements.

2. Defining Your SEO Strategy

Search engine optimization strategies

Automation can certainly make the keyword research process more efficient, but without a clear SEO strategy, you risk getting lost in a sea of keywords. 

Here’s what you need to consider:

  • Goals and Objectives: Define your SEO goals. Are you looking to boost traffic, increase sales, or enhance brand visibility? Your objectives will shape your keyword selection.
  • Target Audience: Understanding your target audience is essential. Consider demographics, preferences, and behaviour to align keywords with what your audience is searching for.
  • Content Focus: What are the core themes and topics of your content? Keyword research should complement your content strategy. Define the areas you want to dominate.
  • Competitive Analysis: Study your competitors. What keywords are they ranking for? Are there gaps you can exploit? Your strategy should leverage both their successes and their shortcomings.

3. Finding the Right Keywords

Once you’ve chosen your tool and established your strategy, it’s time to search for the right keywords. Your chosen keyword research tool should help you generate a wide spectrum of keyword ideas. This is a pivotal step, as it lays the foundation for your SEO efforts.

  • Broad vs. Specific Keywords: Balance your selection between broad keywords (high search volume but high competition) and specific long-tail keywords (lower search volume but more targeted).
  • Keyword Variations: Explore different variations and synonyms of your primary keywords. The way people search can vary, and your keyword selection should reflect that diversity.
  • User Intent: Consider the intent behind each keyword. Are users searching for information, products, or services? Your content should align with user intent.

4. Filtering Keywords

The abundance of keyword suggestions you’ll obtain can be overwhelming. Filtering and prioritising relevant keywords is the key to maintaining focus and ensuring that your efforts remain effective.

  • Relevance: First and foremost, filter keywords based on their relevance to your content and audience. Keywords that don’t align with your goals should be set aside.
  • Search Volume: Consider search volume. High-volume keywords can deliver traffic, but they’re often highly competitive. Lower-volume keywords can be more accessible.
  • Competition: Assess keyword competition. Tools often provide data on keyword difficulty. Aim for a mix of competitive and less competitive keywords to balance risk and reward.
  • Long-Tail Keywords: Don’t underestimate the power of long-tail keywords. They can be less competitive and may lead to higher conversion rates due to their specificity

5. Analysing Search Volumes

Search volume data provides valuable insights into the popularity of keywords. It’s an important metric to consider when selecting keywords for your strategy.

  • Monthly Search Volume: Look at the monthly search volume for keywords. Keywords with higher search volumes indicate more significant potential traffic.
  • Seasonal Trends: Consider seasonality. Some keywords may have fluctuating search volumes throughout the year. This can impact your content scheduling.
  • Trends Over Time: Review historical search volume data. Some keywords may be on the rise, while others could be declining in popularity.

6. Utilising Google Analytics

Charts and graphs on tablet screen

Keyword research is not an isolated activity. It should seamlessly integrate with your broader SEO efforts, and Google Analytics can be a powerful ally in this endeavour.

  • User Behaviour: Dive into Google Analytics to understand user behaviour. Analyse bounce rates, time-on-page, and conversion rates for insights into the effectiveness of your chosen keywords.
  • Content Performance: Track the performance of your content in relation to specific keywords. Are certain keywords driving more engagement and conversions?
  • Keyword Refinement: Use insights from Google Analytics to refine your keyword strategy. It’s a dynamic tool for continuous improvement.

7. Organising Keyword Ideas

The number of keyword ideas generated during the automated research process can quickly become unwieldy. Organising them is essential for maintaining clarity and focus.

  • Thematic Categories: Create thematic categories for your keywords. This might be based on content themes or product categories, depending on your focus.
  • Keyword Lists: Generate keyword lists that align with specific content or marketing campaigns. This will help you stay organised and optimise your content creation efforts.

8. Building Target Keyword Lists

Once you’ve organised your keywords, it’s time to prioritise and define which keywords will serve as the primary focus of your content and SEO efforts.

  • Primary Keywords: These are the keywords that closely align with your content or campaign’s core focus. They should be prominently featured.
  • Secondary Keywords: Supporting keywords are equally important. They provide additional context and can help you capture a broader range of search queries.
  • Keyword Mapping: Map keywords to specific content pieces or landing pages. This ensures that each piece of content is optimised for a set of target keywords.

9. Creating CSV Files for Efficiency

Efficiency is key when managing a wealth of keyword data. Exporting data to CSV files can be a lifesaver for organisation and collaboration.

  • Data Export: Your chosen keyword research tool should offer export options. Use these to export keyword data to CSV files for easy storage and sharing.
  • Data History: Over time, these CSV files can serve as a historical record of your keyword strategy. Track changes, trends, and the evolution of your keyword focus.

10. Regular Keyword Research Updates

Keyword research is not a one-and-done activity. The digital landscape evolves, and so should your keyword strategy.

  • Regular Audits: Schedule regular keyword audits to assess the performance and relevance of your existing keywords.
  • Adaptation: Be agile in your approach. Adapt to changes in user behaviour, search engine algorithms, and industry trends.
  • Competitive Analysis: Keep an eye on your competitors. Are they ranking for keywords you’re missing out on? Adjust your strategy as needed.


Automating keyword research is the catalyst that empowers digital marketers to achieve more with less. However, embracing automation is only half the battle. Success lies in the wise choices and continuous adaptation that we bring to this dynamic landscape. 

By considering the ten key factors outlined in this guide, and by maintaining the flexibility to evolve alongside evolving trends and algorithms, you’ll harness the full potential of automated keyword research to fortify your online presence and outshine the competition.

Picture of Phillip Stemann
Phillip Stemann
I'm Phillip, and I've been in the SEO game since 2020, where I took it under the skin. I've grown multiple websites to thousands of clicks, and I'm sharing all my SEO knowledge through my content and YouTube channel. I started as a curious mind at 13 years old, programming and programming for many years before I discovered SEO. I then started with the technical part of SEO as it came naturally to me with my technical background, and then I took on all parts of SEO. I love helping other people grow their websites, and I help my clients do the same.

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Automating Keyword Research: 10 Things to Take Care Of

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